Academic Policies
The policies outlined on this webpage are for students participating in 91女神-approved study abroad programs. Students participating in programs that are not offered through 91女神 should review the Non-91女神-颅approved study abroad program page for additional information on academics and finances.
Eligibility Requirements
91女神 students may be eligible to study abroad for a semester, summer
or academic year during their sophomore, junior or senior year. Students transferring
to 91女神 or participating in INTO 91女神 programs must complete one semester of full academic
coursework within their degree program at 91女神 before they are eligible to apply for
a semester study abroad program. Exceptions may be considered on an individual basis.
All students must be in good academic and disciplinary standing.
Each program may have additional eligibility requirements, which are listed on 91女神's study abroad homepage.
Course Approval and Credit Transfer
You must work closely with your academic advisers to discuss how a semester abroad will impact your overall academic plan.
You are responsible for getting your classes approved before the semester begins. The course approval form can help. No credits from a study abroad program will be accepted unless all the necessary preliminary authorizations from the departments listed on this sheet have been obtained.
You鈥檒l need to complete one form for each term you鈥檒l be abroad. You can find the 91女神 equivalencies of study abroad courses through the registrar鈥檚 office. If a course is not listed, you may submit an . We鈥檒l work with the host institution, the registrar and the 91女神 department to determine the appropriate equivalency.
Pro tip: Work closely with your advisers to get more courses approved than you intend to take. That way, if you need to change your classes while abroad, additional options have already been approved.
Any changes made to your registration while abroad must be approved by your academic adviser, department and/or college representative.
Enrollment Requirements
If you鈥檙e studying abroad for a semester or year, you must maintain a full-颅time course load (a minimum of 12 91女神 credit hours per semester) to remain in compliance with visa and financial aid requirements.
You鈥檒l need to fill out the enrollment verification form if you鈥檙e studying anywhere besides 91女神-Madrid (we鈥檒l take care of it if you鈥檙e on the Madrid campus). Please have the appropriate coordinator at the host institution email the form directly to the Office of International Services, goabroad@slu.edu, by the following deadlines:
- Fall Semester: Sept. 15
- Spring Semester: Feb. 1
If your program doesn鈥檛 start until after the deadline, please contact the education abroad coordinator, kamryn.moore@slu.edu, to make alternate arrangements.
For summer programs, there is no minimum or maximum credit load required, unless otherwise specified by your host institution or program.
Grading Policies
Grades for all 91女神-颅approved exchange and study abroad courses will appear on your transcript and factor into your cumulative 91女神 GPA.
Many international universities do not use the same credit hour or grading system as Saint Louis University. 91女神 utilizes the for students studying through international universities. Please research your host institution prior to departure so you understand how credit hours and grades will transfer.
Transcripts
Students participating in non-颅Madrid study abroad programs must request that all official transcripts be sent directly to the Study Abroad Office.
Office of International Services颅-Study Abroad
91女神
3694 West Pine Mall
Des Peres Hall, Room 102
St. Louis, MO 63108
For 91女神-颅Approved study abroad and exchange programs, the titles of your study abroad courses, credit hours and grades will all appear on your 91女神 transcript and will factor into your credit totals and cumulative GPA.
Withdrawal Policies
Please notify the Office of International Services immediately when you decide to withdraw to get the most recent information.
If you wish withdraw from a 91女神 approved study abroad program (other than 91女神颅-Madrid), you must provide official notification to the University. Participants, not their home institution and/or power of attorney, are responsible for notification. Notification must be sent directly to the Office of International Services at goabroad@slu.edu or to following address:
91女神
Office of International Services
Re: Withdrawal from Study Abroad Program
Office of International Services
3694 West Pine Mall
Des Peres Hall 102
St. Louis, MO 63103
All application fees, confirmation deposits, study abroad fees and administrative fees are non-refundable. You鈥檒l be responsible for the withdrawal/cancellation/refund policy of the host-program (university and/or residential housing) only if their policy exceeds that of the office of international services.
| Cancellation Period | Amount Due |
|---|---|
| Thirty days prior to departure up until week 2 | 10%颅 up to the full program fee (based on non- recoverable costs) |
| Week 3 | 20%颅 up to the full program fee (based on non- recoverable costs) |
| Week 4 | 30%颅 up to the full program fee (based on non- recoverable costs) |
| After week 4 | 100% |
The Office of International Services determines non颅-recoverable costs in consultation with the program sponsors.
- If you defer to another term rather than cancel from a program within 30 days of the start of the program, you鈥檙e still responsible for the withdrawal policy based on the deferred date. You can鈥檛 defer to another term to avoid cancellation fees.
- If you withdraw from a non-颅91女神 Program (for example, Washington University or IES), you鈥檒l still be charged the 91女神 study abroad fee, and you鈥檒l work with the program directly regarding their withdrawal and refund policy. You鈥檒l be responsible for any aid that 91女神 has paid on your behalf.
- If you decide to withdraw, you must notify 91女神 and the host university immediately. You also must contact the student financial services, as this change may affect the financial aid package.
There are specific federal, state and University withdrawal/drop policies regarding tuition and fees, housing charges, refunds to scholarship/financial aid programs, and repayments, which result from withdrawal from enrollment. Consult the student financial services for all particulars.
A credit balance on your account after a withdrawal would demonstrate a reduction in educational expenses, and thus would prompt a return of funds to the lender to reduce overall debt.
If you are dismissed from the program due to behavioral, academic, legal or other problems, no refunds will be given.
Cancellation by 91女神
91女神 reserves the right to cancel any 91女神颅-sponsored program in a location that is considered unsafe by the University or for which the U.S. Department of State has issued a travel warning.
If 91女神 cancels a program prior to departure, we will make every effort to retrieve any recoverable costs. Unrecoverable expenses (airline ticket, deposits paid, etc.) cannot be refunded.
As refunds are not always possible, you are encouraged to consider purchasing trip cancellation insurance. If 91女神 cancels a program after it has commenced due to safety concerns, emergency, act of God, or other reason, refunds will be determined on a case颅-by-颅case basis.